Press registration policies & procedures

LINC 2021 Press Registration Policies and Procedures

LINC 2021 welcomes members of the press to write about content presented at the annual meeting. Complimentary registration is provided to members of recognized press with valid press credentials allowing them to attend sessions.

Below you will find a complete listing of the eligibility requirements, guidelines, and policies for members of the press who wish to attend virtual Leipzig Interventional Course. Please read all policies and guidelines prior to registering. The LINC Press Office has the right to inspect the credentials of anyone registering and reserves the right to deny press registration to any individual.


Who Can Register for Press Credentials?

Journalists employed by a recognized news organization, including freelancers who contribute to such organizations, are eligible to apply for press registration. To be eligible for press registration, journalists in all categories must be directly involved in the creation of news content for organizations that meet these criteria:

• Publish original editorial news coverage in a regular news section
• Have complete editorial freedom from advertisers, funders and/or sponsors
• If sponsored, the outlet has multiple sponsors (no single-sponsored publications)
• Advertisers, sponsors, paid editorial, and other funding sources are clearly identified.

NOTE: No more than 5 press badges will be issued per organization. The LINC Press Office reserves the right to impose further limitations on the number of badges issued as necessary.

Special Considerations for Registration

Bloggers and Podcasters

Bloggers will receive press credentials on a case-by-case basis. Include a copy of photo identification (such as a driver’s license or passport) and a copy of press identification (such as press credentials or a business card) or a statement about your blog’s intended audience and history. In addition, include copies of, or links to, two recent and relevant cardiovascular posts (posts demonstrating the blog’s coverage of relevant cardiovascular topics). Finally, all blogs must demonstrate the dissemination of original, editorial news coverage and editorial freedom from advertisers and/or sponsors (single-sponsored blogs will not receive credentials; blogs with advertising must have multiple advertisers clearly identified).

Podcasters will receive press credentials on a case-by-case basis. Podcasters include hosts and producers of podcasts that have been in existence for at least one year and regularly produce original audio content in around addiction. Podcasts must be hosted by a recognized news media outlet, scientific society, educational institution, government agency, or a non-profit organization focused on addiction. The LINC Press Office may grant press credentials to producers of independent podcasts not hosted by a media outlet or scientific institution/society, or those that have been in existence for less than one year, on a case-by-case basis.

Podcasters must present a link to the podcast homepage and a webpage or business card clearly showing their name and affiliation with the podcast. They must also provide a link to or screenshot of the podcast’s page on a major listening platform such as iTunes, Google Play, Stitcher or Spotify.

If the podcast is not hosted by a media outlet or scientific institution/society or has been in existence for less than one year, the LINC Press Office may ask for additional credentials and weigh a podcast’s monthly downloads, listener ratings and social media following in determining eligibility for registration.

Non-writing Editors

Editorial staff participating in the meeting for the sole purpose of editorial direction may apply for press registration, but will be required to submit a letter from a designated organization official confirming that the staff member will be representing the organization for the sole purpose of editorial direction as well as a copy of the publication (electronic or hard copy). Non-writing editorial staff is limited to one per organization.
Who Cannot Register for Press Credentials?
The following individuals are not eligible for press registration or interview space designated for use by registered press:

• Individuals who receive exhibitor passes;
• Publishers or a publications’ advertising, marketing, public relations, sales, circulation, or any other non-editorial function representatives from the business side of news media, political action committees or similar, and for-profit corporations;
• Industry/exhibitor press officers and their public relations consultants
• Financial or business analysts;
• Educational program developers (including CME writers and editors);
• Trade media management personnel;
• Editors, writers, and scientific advisory board members for journals that do not have editorial news sections
• Companies or organizations producing publications, videos, and/or other electronic media intended for internal use, marketing, advertising, financial analysis, or public relations purposes (Exhibitors wishing to film marketing and public relations videos, such as KOLs, are allowed to do so at their booths during non-exhibit hall hours with prior approval; please contact Imedex for more information).
• Media who produce a communications vehicle that is sponsored by a single organization or whose revenue for the publication or issue of a publication depends solely on coverage at LINC 2021.
• Media who produce communications vehicle that use the LINC name or logo to imply endorsement also are ineligible to receive press credentials.

NOTE: LINC prohibits the development of CME content based on information presented at LINC. CME writers and editors, and those writers and editors working on behalf of organizations that have written CME based on LINC, are not eligible for press passes.

Activities not Allowed by Registered Press/Photographers/Videographers

• Sales, marketing or representing a company for the purposes of obtaining advertising, subscriptions, selling photography/video production, or other products or services from any registrant or exhibitor;
• Misrepresentation of role or activities to obtain media registration;
• Sharing or distributing embargoed materials prior to the end of the embargo
• Developing or assisting in the development of continuing medical education programs;
• Soliciting presenters and/or attendees for inclusion in CME programs or publications;
• Publishing or posting presentation slides or copyrighted meeting materials or live streams of meeting presentations.

Conference Access for Registered Press

Credentialed media have access to all general sessions and the virtual exhibit.

Recording of Sessions

Filming of sessions is strictly prohibited.

Copyright Policy

Reproduction of meeting materials and presentation slides requires first obtaining permission from the presenter(s), as well as from any individual or group that may hold copyright on the material. Journalists violating copyright may have their press credentials denied the following year.

Meeting Coverage Promotion Guidelines

If you intend to present coverage of LINC 2021 on or in a dedicated website, newsletter, or promotional piece of any kind, acceptable titles of your coverage include:

• Highlights from LINC 2021
• LINC 2021 Highlights

The LINC Press Office reserves the right to request promotional activities violating this policy be edited or removed. Failure to comply with these guidelines may result in the loss of press access at future meetings.

Use of Insignias/Logos

Insignias and logos LINC 2021 are proprietary marks. Use of these in any fashion, by any entity, for any purpose, is prohibited without the written permission from the LINC Organisers. The use of insignias, logos and images that mislead the intended audience to believe that a piece or production is coming from LINC is strictly prohibited and will result in the denial of future press access at future meetings.

How to Apply for a Press Badge

To apply for a press badge, journalists should be prepared to provide the following:

• Photo identification (such as a driver’s license or passport)
• Media identification certifying that you are a working member of a recognized print, broadcast or online media (such as a business card, accredited press pass or an official media outlet- issued credential)
• An assignment letter from an editor, assistant editor, assignment editor or designated organization official confirming that the journalist will be representing the organization and explaining the intended use of the resulting coverage (Bloggers may submit an overview of their blog and explain the intended use of the resulting coverage in lieu of an assignment letter.)
• Bylined, published work samples, preferably directly related to cardiovascular content (scientific research studies, textbooks, textbook chapters, brochure/promotional copy, etc. do not qualify as news coverage)

NOTE: Journalists who received credentials for the previous year’s meeting must submit bylined coverage from the meeting as in lieu of general work samples. (If meeting coverage is behind a paywall, a username and password to access the coverage must be provided. This information will only be used to verify eligibility and confirm post-meeting coverage.)

To apply for press access, please contact pr(at)hmpglobal.com. Once your application has been reviewed, you will receive confirmation of its approval or denial.

Frequently Asked Questions

• Does LINC/Provascular share its media list?

LINC/Provascular does not share, rent or sell the current or past list of registrants or media with attendees, exhibitors or their representative public relations and marketing agencies.